The government has made it a must for every business venture to collect track and trace data for both the staff or employees and the public. This is also one of the covid-19 guidelines. This shows how important it is. To be able to get the data of your staff and public, you need software like our F4L track and trace software. You need one that will make the search very easy and fast. Of course, you don’t know when the public officer will visit you and you won’t love to waste time showing him the public and staff data. Our tracking and trace system is designed with this in mind. It makes use of cloud-based technology. This simply means you don’t need any software for it to function. You also do not need to download any application. All it takes for you to get started with this system is to have an internet connection and leverage on our website F4L Systems to make your card. Our track and trace system is attached to a card you will make for every other business in the country. This is not common with other track and trace software and as such, a must get for your business. Let’s check how it works and how you can set it up.
How to Set Up F4L Track and Trace Software
The following are involved in setting up our track and trace system:
- Create your digital card from our website on F4L Systems.
- After you might have created your digital card. Look at the right-hand side, you will see a spinning blue icon. It works the same way for any laptop, personal computer (PC), and mobile devices especially mobile phones. Click on this blue spinning icon.
- The track and trace software will open and you will see two buttons – public/visitor and staff button. You can select the one you want.
- If you are visiting an organization or premises, simply click on the visitor group and select the appointment group that you are interested in or visiting. Fill up every detail in the form such as first name, last name contact, email, the number you are in the group in which six is the maximum.
- If the appointment group you want is not specified, type the department you want to visit directly on the space below.
- Click on the accept button.
- Then, click on the “add my details now” button.
For Employee or Staff
- Click on the staff member or employee button.
- A new page will appear with a form. Fill up the form by adding your details such as contact number, email, first name, last name, the department you are working in. If you don’t belong to any department, just type NONE.
- Proceed by entering your working hours for that week by choosing from the drop-down menu. You can also fill up the start and finish time of your working hour manually.
- Click on the accept button.
- Then, press the “record my details now” button.
The information you inserted will be stored in the database for up to 7 weeks. Don’t forget this is a mandatory covid-19 guideline task.
How F4L Track and Trace software Works
As we all know, collecting data for both the public and staff in every business is not compulsory. So, you must be ready to supply the data if a public officer requests it.
As a staff or business owner, all you have to do is to:
- Locate the button for the public and staff which is under track and trace date from our website.
- Click on the one you want depending on who you are.
- When you click the tracking trace button for the public, a new page will appear. On this page, you will see the track and trace submission for the public for your company. By now, every detail is expected to be in the database already.
- Here, you will see all the data for the public such as first name, last name, contact number, email, department, number in the group, etc. You will also see the date it was filled in and the time too.
- To search, click on the calendar date, select start date, and end date.
- The track and trace system will display the public data that fall within the start and end date. It will show the people’s first name, last name, email, contact name, etc. If on the other there is no recorded data within the dates, nothing will come out. You can also do this by searching with the search field by entering the name or email of the individual.
- Click on the staff button from the admin page. A new page will come out. This page is similar to the page when you are tracking and tracing data for the public.
- You can search using the calendar field where you will enter the start date and end date. To make the search easier and faster, use the search field and type the department on the search field.
- The details of people in that department will come out showing their names, email, contact, working hours, etc. You can click on the working hour if the government officer wants to know more.
Every premise or business is expected to have a track and trace system following the government mandate. This system is used to search the names of your visitors and staff. While it is important to get a tracking system, you need one that will make it easier for you to set up and to use. This is where our F4L track and trace software comes into play. With it, searching is made easier and faster, thus allowing you to continue with your business activities immediately after the search is done. So, if you need to optimize your business growth this covid-19 period, get the F4L track and trace system is a must.
Make the search of visitors and staff in your company easier and faster with our F4L track and trace software. When a search is done with ease and on time, you can easily proceed with your daily business activities. Thus, increasing productivity and income.
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